Project Application and Approval Process

The application and evaluation schedule for scientific research projects is determined and announced by the Commission. Project applications are submitted through the BAP automation system within the deadlines set by the Commission and must include detailed information on the project rationale, methodology, originality, impact/value added, work plan, and budget breakdown.

A faculty member may act as principal investigator in a maximum of:

• 7 (seven) Graduate Thesis Projects
• 4 (four) Scientific Meeting Support Projects
• and a total of 2 (two) projects simultaneously for other project types.

Principal investigators may apply for a new project only after successfully completing their ongoing projects and fulfilling any publication requirements related to those projects, if applicable.

For studies requiring ethics committee approval, the relevant ethics approval document must be submitted during the application stage.

The project application form and its annexes uploaded to the automation system must also be delivered as wet-signed hard copies to the BAP Coordination Unit within the period specified by the Commission. Projects prepared according to the university’s official scientific research project proposal format must be approved by the relevant administrative units (department chair, faculty dean, institute/school/vocational school directorates, and other units indicated in the form) before being submitted to the BAP Coordination Unit for Commission review.

Applications that are not submitted on time or whose signatures and annexes are incomplete will not be accepted or evaluated by the Commission.

Mandatory Documents:

• Project Proposal Form
• Technical Specification Document
• Proforma Invoice

If Applicable:

• Ethics Committee Approval Certificate

If parts of the study will be conducted at another institution or center, an official acceptance letter from that institution must also be attached.

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